Privacy Policy (Portal)

schul.cloud will be provided in a secure high-security data center in Germany. Your data remain in any case in the jurisdiction of the EU Data Protection Regulation (GDPR). The data center has the highest standards for failure and access protection.

schul.cloud is an offer of heinekingmedia GmbH based in Hanover. In the schul.cloud the protection of personal data is taken very seriously and all relevant data protection regulations, in particular the regulations of the Telemedia Act (TMG) and the Basic Data Protection Regulation (EU-GDPR) are observed. Below we would like to inform you about the nature, scope and purpose of the processing of personal data within our online portal. With regard to the terminology used, e.g. ""Processing"" or ""Responsible"" we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).

Responsible for data protection is the provider of this offer (hereinafter referred to as ""Provider""):

stashcat GmbH 
Hamburger Allee 2-4 
D-30161 Hannover 
Germany
Phone: +49 (0) 511/675190 
info@heinekingmedia.de

For data protection concerns, please contact us by mentioning sufficient details for the individualization of your person (for example, name, e-mail address, name of your institution).

E-Mail: datenschutz@heinekingmedia.de
Phone: +49 (0) 511/675190 

1. Categories of affected persons

   Users of the schul.cloud communication platform (hereinafter referred to as ""users""):

   1. Teacher
   2. Student
   3. Parents
2. Description and scope of data processing

   Schul.cloud is a communications portal provided by heinekingmedia GmbH for communication and file sharing. The use of schul.cloud is only possible for authorized persons who are authorized to use schul.cloud because of their affiliation with an educational institution. Alternatively, people can access schul.cloud if they have received an invite key from users who are already active in schul.cloud (with the ""teacher"" permission level). With the help of this invitation key the persons can register independently in the schul.cloud. Further information about the terms of use at schul.cloud can be found at schul.cloud/support.

3. Purpose of the data processing

   When using schul.cloud, personal data is processed for the purpose of clear communication. Each user registers their own account in the schul.cloud platform, which includes the user's first and last name in plain text. The first and last names are used to assign the users within the framework of the platform in order to enable communication with the desired conversation partner. In addition, each user receives a corresponding user role. This is needed to control the permissions within the platform. Each user registers his own account and sets an email address and an account password as login information, with which the login in the schul.cloud works. The email address used is not visible to other users within the platform, only the user himself can view his email address and change it on the platform. Each user is created with specific user attributes in the schul.cloud platform. The following types of personal data are processed here:

   • Surname
   • First name
   • E-mail address
   • Belonging to an institution
   • User role (teacher, students, parents)
   • Profile picture (optional)
4. Legal basis of data processing
   • Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) as legal basis.
   • In the processing of personal data necessary for the performance of a contract of which the data subject is a party, Art. 6 para. 1 lit. b GDPR as legal basis. This also applies to processing operations required to carry out pre-contractual measures.
   • Insofar as the processing of personal data is required to fulfill a legal obligation, our company is subject to, Art. 6 para. 1 lit. c GDPR as legal basis.
     Art. 6 para. 1 lit. d GDPR as legal basis.
   • In the event that vital interests of the data subject or another natural person necessitate the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.
   • If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interest, fundamental rights and fundamental freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. GDPR as legal basis for processing.
5. Data transmission to third parties

   A data transmission to third parties takes place only as follows:

   • The schul.cloud is operated on servers of the Mivitec GmbH (Wamslerstraße 4, 81829 Munich). Mivitec GmbH provides the infrastructure, does not access personal data and does not process it.
6. Transparency for requesting personal data

   When using schul.cloud, the user is informed about which data are necessary in individual cases. For example, if a user wishes to create a user account on schul.cloud, schul.cloud will indicate the personal information to be submitted.

7. Duration of storage

   The data processed by us are deleted or limited in their processing in accordance with Articles 17 and 18 GDPR. Unless explicitly stated in this privacy statement, the data stored by us will be deleted as soon as they are no longer necessary for their intended purpose and the deletion does not conflict with any statutory storage requirements. Unless the data is deleted because it is required for other and legally permitted purposes, its processing will be restricted. That the data is blocked and not processed for other purposes. This applies, for example for data that must be kept for commercial or tax reasons.

8. Right to complainl to the competent supervisory authority

   In the case of violations of data protection law, the person concerned has the right to complain to the competent supervisory authority. Responsible supervisory authority in data protection questions is:
   Die Landesdatenschutzbeauftragte des Bundeslandes Niedersachsen
   Prinzenstraße 5
   D-30159 Hanover
   Germany

1. Description and scope of data processing

   Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:

   1. Information about the browser type and version that is used
   2. The operating system of the user
   3. The Internet service provider of the user
   4. Date and time of access
   5. The IP address of the user (only anonymized)
   6. Websites from which the system of the user comes to our website

   The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place. The IP address is only collected anonymously and does not allow assignment to a user.

2. Legal basis for data processing

   The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing

   The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user's IP address must be kept for the duration of the session.

   The storage in logfiles takes place,

   to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

   For these purposes, our legitimate interest in the processing of data according to Art. 6 para. 1 lit. f GDPR.

4. Duration of storage

   The data will be deleted as soon as it is no longer necessary to achieve the purpose of its collection. In the case of collecting the data for providing the website, this is the case when the respective session is completed.

   In the case of storing the data in log files, this is the case after no more than seven days. An additional storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

5. Objection and removal possibility

   The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no contradiction on the part of the user.

If personal data is processed by you, you are i.S.d. GDPR and you have the following rights to the responsible person:

1. Right to information

   You may ask the person in charge to confirm if personal data concerning you is processed by us.

   If such processing is available, you can request information from the person responsible about the following information:

   1. the purposes for which the personal data are processed;
   2. the categories of personal data that are processed;
   3. the recipients or the categories of recipients to whom the personal data relating to you have been or will be disclosed;
   4. the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
   5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
   6. the existence of a right of appeal to a supervisory authority;
   7. all available information on the source of the data if the personal data are not collected from the data subject;
   8. the existence of automated decision-making including profiling under Article 22 (1) and (4) GDPR and - at least in these cases - meaningful information about the logic involved, and the scope and intended impact of such processing on the data subject.

   You have the right to request information about whether the personal data relating to you are transferred to a third country or an international organization. In this regard, you can request the appropriate warranties in accordance with. Art. 46 GDPR to be informed in connection with the transfer.

2. Right to rectification

   You have a right to rectification and / or completion to the controller, if the personal data you process is incorrect or incomplete. The person in charge must make the correction without delay.

3. Right to restriction of processing

   You may request the restriction of the processing of your personal data under the following conditions:

   1. if you contest the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal information;
   2. the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data;
   3. the controller no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims; or
   4. if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

   If the processing of personal data concerning you has been restricted, this data may only be used with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest Union or a Member State.

   If the limitation of the processing according to the o.g. If conditions are restricted, you will be informed by the person in charge before the restriction is lifted.

4. Right to delete
   1. Obligation to delete

      You may require the controller to delete your personal information without delay, and the controller is required to delete that information immediately if one of the following is true:

      1. Your personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
      2. You revoke your consent to the processing gem. Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing. 
      3. You gem gem. Art. 21 para. 1 GDPR objection to the processing and there are no prior justifiable reasons for the processing, or you lay gem. Art. 21 para. 2 GDPR objection to the processing.
      4. Your personal data has been processed unlawfully.
      5. The deletion of personal data concerning you is required to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
      6. The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.
   2. Information to third parties

      If the person in charge has made the personal data relating to you public and is in accordance with. Article 17 (1) of the GDPR, it shall take appropriate measures, including technical ones, to inform data controllers who process the personal data that you have been identified as being affected, taking into account available technology and implementation costs Person requested by them to delete all links to such personal data or to make copies or replicas of such personal data.

   3. Exceptions

      The right to erasure does not exist if the processing is necessary

      1. to exercise the right to freedom of expression and information;
      2. to fulfill a legal obligation which requires processing under the law of the Union or of the Member States to which the controller is subject, or to carry out a task which is in the public interest or in the exercise of official authority delegated to the controller;
      3. for reasons of public interest in the field of public health pursuant to Art. 9 (2) lit. h and i and Art. 9 (3) GDPR;
      4. for archival purposes of public interest, scientific or historical research purposes or for statistical purposes acc. Article 89 (1) GDPR, to the extent that the law referred to in subparagraph (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
      5. to assert, exercise or defend legal claims.
5. Right to information

   If you have the right of rectification, erasure or restriction of processing to the controller, he / she is obliged to notify all recipients to whom your personal data have been disclosed of this correction or deletion of the data or restriction of processing, unless: this proves to be impossible or involves a disproportionate effort.

   You have the right to be informed about these recipients.

6. Right to Data Portability

   You have the right to receive personally identifiable information you provide to the controller in a structured, common and machine-readable format. You also have the right to transfer this data to another person without hindrance by the person responsible for providing the personal data, provided that

   1. the processing on a consent acc. Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract acc. Art. 6 para. 1 lit. b GDPR is based and
   2. the processing is done by automated methods.

   In exercising this right, you also have the right to obtain that your personal data relating to you are transmitted directly from one person responsible to another person responsible, as far as this is technically feasible. Freedoms and rights of other persons may not be affected.

   The right to data portability does not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the controller.

7. Right to object

   You have the right at any time, for reasons that arise from your particular situation, to prevent the processing of your personal data, which, pursuant to Art. 6 para. 1 lit. e or f GDPR takes an objection; this also applies to profiling based on these provisions.

   The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purposes of asserting, exercising or defending legal claims.

   If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail.

   If you object to the processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

   Regardless of Directive 2002/58 / EC, you have the option, in the context of the use of information society services, of exercising your right to opt-out by means of automated procedures that use technical specifications.

8. Right to revoke the data protection consent declaration

   You have the right to revoke your privacy statement at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

9. Automated decision on a case-by-case basis, including profiling

   You have the right not to be subjected to a decision based solely on automated processing - including profiling - that will have legal effect or similarly affect you in a similar manner. This does not apply if the decision

   1. is required for the conclusion or performance of a contract between you and the controller,
   2. is permitted under Union or Member State legislation to which the controller is subject, and where such legislation contains appropriate measures to safeguard your rights and freedoms and your legitimate interests, or
   3. with your express consent.

   However, these decisions may not be based on special categories of personal data under Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g GDPR applies and reasonable measures have been taken to protect the rights and freedoms as well as your legitimate interests.

   With regard to the cases mentioned in (1) and (3), the person responsible shall take appropriate measures to uphold the rights and freedoms and their legitimate interests, including at least the right to obtain the intervention of a person by the controller, to express his / her own position and heard on challenge of the decision.

10. Right to complain to a supervisory authority

    Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of its place of residence, employment or the place of the alleged infringement, if you believe that the processing of the personal data concerning you is against the GDPR violates.

    The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.